Property Management
Property portfolios, tenant relationships, and maintenance workflows in one controlled system.
Included in the full ERP. Modules are not sold individually.
What the SCLR property management module changes
Property tracking becomes centralized. Every building, unit, and space is documented with ownership details, valuations, and maintenance history.
Tenant management becomes structured. Leases, renewals, and communications are tracked with full history and automated reminders.
Maintenance becomes accountable. Work orders flow from request to completion with photos, costs, and contractor records.
Rent collection becomes predictable. Track payments, arrears, and deposit movements with automatic reconciliation to Finance.
What it manages
Records
Documents and entities
Records
- • Property listings and unit details
- • Tenant profiles and lease agreements
- • Maintenance requests and work orders
- • Rent schedules and payment history
- • Property documents and certificates
Actions
Core operations
Actions
- • Add new properties and units
- • Create and renew lease agreements
- • Log maintenance requests
- • Process rent payments
- • Schedule property inspections
Controls
Rules and permissions
Controls
- • Lease approval workflows
- • Maintenance authorization limits
- • Tenant portal access
- • Document version control
Reporting
Visibility and insights
Reporting
- • Occupancy rates and vacancy tracking
- • Rent collection and arrears analysis
- • Maintenance cost breakdown by property
- • Lease expiry and renewal forecasts
How property management connects inside SCLR
Every record you create in Scaler updates the connected records across the system.
Rent payments flow to Finance automatically. Tenant payments update receivables, deposits are tracked, and arrears trigger follow-up.
Maintenance requests connect to Procurement. Work orders generate purchase requisitions, contractor invoices are matched, and costs are allocated.
Tenant communications create audit trails. Every email, notice, and document is logged against the lease with timestamps and delivery proof.
Expressions of Interest are tracked and converted to leases. Customer details, project assignments, and collected amounts flow to Sales and Finance with full status history.
Contracts are managed and stored securely. All legal agreements and documents are centralized for easy access and compliance.
Import your data your way
Flexible import options that make it easy to switch from your current system.
Add properties as you go
Simple forms for property details, unit specifications, and tenant information. Build your portfolio step by step.
Import in bulk
Ready-made sheet structures for property master data, existing leases, and historical maintenance records.
Data to start Property Management
Import core property and tenant data first. Historical maintenance records and detailed documentation can be added progressively.
Property information
Property information
- • Property address and identification
- • Property type (residential, commercial, mixed-use)
- • Number of units and layout details
- • Ownership and title information
Tenant and lease details
Tenant and lease details
- • Tenant names and contact information
- • Lease start and end dates
- • Rent amount and payment frequency
- • Deposit and bond amounts
Unit specifications
Unit specifications
- • Unit numbers and sizes
- • Bedroom and bathroom counts
- • Amenities and features
- • Current occupancy status
Financial setup
Financial setup
- • Rent payment schedules
- • Utilities and service charges
- • Property tax obligations
- • Insurance policy details
Bringing existing work
into Scaler?
Historical maintenance records
- • Past work orders and repairs
- • Contractor and vendor history
- • Maintenance cost records
Documents and files (optional)
- • Lease agreements (PDFs)
- • Property certificates and permits
- • Inspection reports
- • Tenant correspondence
What happens next
- • Rent payments sync to Finance automatically
- • Lease expiry alerts keep renewals on track
- • Maintenance requests flow through approval workflows
- • Occupancy reports show portfolio performance
Other Modules
Procurement
Vendors, RFQs, quotations, POs, supplier invoices, and payments.
Sales
Pipeline, tasks, SLAs, and team performance tied to one lead record.
Marketing
Lead capture with channel tracking and conversion reporting from lead to outcome.
HR
Employee records, reporting lines, attendance, leaves, and approvals.
Payroll
Contracts, pay structures, payruns, payslips, and finance posting.
Finance
Draft-to-published control, statements, and audit-ready reporting.
Warehouse Management
Receiving, picking, batch/expiry tracking, and location-level control.
AI built in, not bolted on
Every module comes with AI assistance that understands your workflow and helps you move faster.
AI credits are purchased separately. All plans include basic AI functionality.
Ask and find
Find any record or transaction fast. Filter by status, date, and related records.
Explain and summarize
Summarize activity across records. Spot patterns, bottlenecks, and exceptions.
Prepare actions
Draft updates and prepare workflows. Push the next step forward with approval.
Choose the next step.
Talk to the team
Use this if the setup involves complex structure, migration, or integrations.
Book a call